Privacy Policy
Your Privacy Matters
White Lotus Mission Society is a members’ community association. We collect only the information necessary for membership administration and community communication. Your privacy is important to us.
What Information We Collect
When you become a member, we collect:
Your name (first, middle, last)
Email address
Phone number (optional)
Member type (Regular, Group Pass, Day Pass)
That’s it. We don’t collect financial information, government IDs, addresses (unless you specifically request a postal item), or any other personal data.
How We Use Your Information
Your information is used only for:
Membership administration – Maintaining our member register and providing you with door access
Community updates (only if you opt-in) – Occasional emails about events, gatherings, or important community news
Internal records – Keeping track of our community membership
We do not:
❌ Sell your information to anyone
❌ Share it with third parties
❌ Use it for marketing or commercial purposes
❌ Provide it to government agencies or officials (unless legally compelled by court order)
Who Has Access to Your Information
Your membership information is:
Private – Stored securely and accessible only to designated member coordinators who need it for membership administration
Confidential – We treat member information as confidential community records
Protected – We maintain appropriate security measures to protect member data
Email Communications
When you register, you can choose to:
✅ Join our mailing list – Receive occasional community updates, event announcements, and news
❌ Opt out – Receive no emails from us (you can change this anytime)
If you opt-in: You’ll receive emails occasionally (not daily spam). You can unsubscribe at any time using the link in any email.
If you opt-out: You won’t receive any emails unless it’s essential membership information (e.g., important community announcements).
Your Rights
As a member, you have the right to:
Access your information – Ask us what information we hold about you
Correct your information – Update your details anytime
Delete your information – Request removal from our member register (note: this ends your membership)
Opt out of emails – Unsubscribe from community updates while remaining a member
To exercise these rights, contact us at [your contact email or “speak to our member team”].
Data Security
We maintain your information:
In secure digital records with password protection
Accessible only to authorized member coordinators
Protected with reasonable technical and administrative safeguards
However, we acknowledge that no system is perfectly secure. In the unlikely event of unauthorized access or data breach, we will notify affected members promptly.
Data Retention
We keep your membership information:
While you’re an active member – As long as you remain part of our community
After membership ends – We may retain basic records (name, dates of membership) for historical/administrative purposes, but remove contact details
Children’s Privacy
White Lotus welcomes families. If a child under 18 joins as a member, we require a parent or guardian to complete the membership registration on their behalf.
Changes to This Policy
We may update this privacy policy from time to time. Any changes will be posted on this page. Continued membership after changes constitutes acceptance of the updated policy.
Contact
If you have questions regarding privacy or your information, please contact us through the website contact page.